The Big Apple
A true epicenter of the arts, New York City is also the East Coast center of dining and shopping. Between the abundance of famous museums and legendary nightlife, you will never run out of attractions and experiences.
From The Met to pre-Prohibition-era gastropubs and 75 Michelin-starred restaurants, New York’s charm is hard to beat. Experience every kind of performance in New York City, from improv comedy to world-class Broadway shows.
Your Event Manager will assist in planning your hotel details and serves as your liaison in finalizing hotel details with your Wedding Planner. A professional Wedding Planner is required for all weddings. Your Wedding Planner will oversee rehearsal, ceremony, reception and overall details of your wedding.
Menu Pricing/Labor Fees
Confirmed at time of contract. Bartender Fee is $250.00 each for three Hours and $75 per additional hour. (Plus Applicable Taxes). A minimum of (1) Bartender per 100 guests is required.
Attendant Fee is $350.00 each.
Guarantees of Attendance
The final guest count is due three business days prior to the function date and is not subject to reduction.
Entrée selections are limited to two plus a vegetarian option. Client to provide menu cards denoting entrée selection.
Outside Food & Beverage
All food & beverage must be provided by the Hilton San Diego Bayfront unless special arrangements have been made and authorized in writing as part of the contract. We will make every effort to adjust menus to conform to religious or dietary preferences.
Room Block options and discounted rates may be available for your guests to enjoy during your celebration.
Complimentary menu tasting for up to (4) guests is offered with a guest attendance of 75 guests or more. You may select (3) salads and (3) entrees for your tasting. Your Event Manager will provide you with available days and times for your tasting.
Taxes, Gratuities/ Service Charge and Supplemental Surcharges
All food and beverage orders are subject to a combined 26% taxable gratuity/service charge and 7.75% sales tax, which is subject to change. A portion of this combined charge (currenlty15.5%) is a gratuity that is paid directly to food servers, bartenders and barbacks (if applicable) serving the banquet, .7% for banquet houseman. Another portion of this combined charge is a gratuity and will be fully distributed to Banquet Captains assigned to the event in accordance with the hotel's collective bargaining agreement; currently up to .5%. The remainder of the combined charge is a service charge that is retained by the hotel to cover discretionary and administrative costs of the event. Room rental charges are subject to a city occupancy tax (currently 7.75%). For your information, please note that supplemental surcharges as described in this document are charges added to your Master Account to pay for costs incurred by the Hotel in connection with additional equipment, administration, and staffing necessary for the event. These surcharges will be solely retained by the Hotel and are not distributed to hourly or tipped employees. Examples include, but are not limited to, early sets, set-up charges, support fees, late end times, outdoor venues, resets, refreshes, cleaning and other services that require staffing above normal levels and/or services outside of the normal scope contracted and paid products.
Decorations & Entertainment
Decorations and Entertainment are not provided by the hotel. Confetti, glitter, open flames, affixing items to the walls or ceilings are not permitted. Inquire with your Event Manager for specific details.
Outside Vendors are required to provide a $1 million certificate of liability insurance.
Event Parking is available at discounted rates. Currently, Self-Parking $20/car, Valet Parking $25/car. Rates are subject to change.
Audio Visual and power needs may have additional fees depending on requirements from your band, DJ, Lighting or Equipment. A ceremony sound system is included in the ceremony fee.
All room deliveries (gift bags) must be coordinated through the hotel bell desk. The bell staff will oversee room assignments and delivery to your guests as instructed. Prices to be quoted based on item (s) requested for delivery.
To ensure a flawless event, a professional wedding coordinator is required to assist you with rehearsal, ceremony, reception and wedding planning. An onsite wedding coordinator is minimally required for all weddings.
Your Event Manager will…
Your Wedding Coordinator will…
Act as menu consultant for all food and beverage selections, to achieve required contracted minimums.
Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.
Detail your Banquet Event Orders outlining the event specifics. Create and confirm diagrams.
Create a timeline for your entire wedding day, including the ceremony and reception.
Create an Estimate of Charges outlining your financial commitments and deposit schedule to the Resort.
Work with you to organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent instructions on the wedding day.
Establish contact with the reservations department for guestroom block (if applicable), who will monitor the status of reservations.
Confirm details with any contracted vendors several days prior to the wedding day. Be the liaison with your family, bridal party, vendors and hotel staff.
Personally oversee the details of the bride and groom’s complimentary room reservation.
Assist the bride and bridal party with dressing, ensure delivery of corsages, bouquets and boutonnieres.
Oversee the setup of the ceremony and reception venues, food preparation and other hotel operations.
Deliver and arrange ceremony programs, place cards, favors and any personal items.
Ensure a seamless transition to the hotels Banquet Captain on the day of your event.
Coordinate timing of ceremony and reception, i.e. cueing music, grand entrance, cake-cutting, first dance, etc.
Review your banquet checks for accuracy prior to the completion of your final bill.
Collect and/or store any personal items you may have brought at the conclusion of the reception. Count and collect all wedding gifts and deliver to appropriate location.